10 Most effective communication tools for the workplace

5 min readJan 21, 2022

Table of Contents

Communication plays a key role in the success of any business as we all spend at least 80% of our time communicating with our co-workers. We all use emails, chats, audio/video calls to communicate with our teammates to complete projects or tasks on time. The current pandemic has transformed our workplace communication from in-person into on-cloud. Companies are implementing innovative tools to manage their business communication that has now moved to virtual mode.

Since business communication has a direct bearing on team building, employee engagement, and productivity, companies are investing heavily to upgrade their communication infrastructure. Communication tools are now a part of companies’ essential toolkit. Every company chooses its communication tools for their needs based on various factors like team size, composition, nature of the project etc. In their quest to fulfill their internal and external communication needs, companies end up using multiple tools, which leads to information silos.

When the information is on different systems, you may spend a lot of your time toggling between multiple windows looking for the information. If you want to refer to a specific conversation or files, you will have to search in multiple places and remember all the information in memory to visualize the big picture.

For effective business communication, you need a unified communication system that can combine all your communications from emails, chats, calls, documents in cloud storage, and to-dos in one app and organize them based on topic or context. So, whenever you want to refer to any conversation or file, you should be able to retrieve it in a few seconds.

We’ve listed 10 popular tools that will make your workplace communication very effective and productive.

1. Clariti

Clariti combines all your communications from emails, chats, calls, documents in cloud storage, and to-dos in one app and links all related information in a TopicFolder. TopicFolder not only makes communication faster, it also eliminates the need to search for any information and the stress that comes with it. Clariti is ideal for small and medium businesses to boost team collaboration and drive productivity. It is securely hosted on Amazon Web Services, providing total reliability, 100% uptime, and trusted security of all your workday data. Clariti a free cloud-based tool that can be accessed from anywhere with a browser and internet connection.

2. Groupe.io

Groupe.io is a cloud-based employee communications platform that helps organizations connect their entire workforce, from HQ to the frontline, over a single platform. Communicate with your entire workforce in real-time with rich internal communications that cut through organizational silos, time zones, and language barriers.

3. Samepage

Samepage is a cloud-based collaboration software solution that helps teams eliminate project bottlenecks and communicate seamlessly with team members. Samepage provides a suite of project management tools, communication features and built-in integration with commonly used apps such as Facebook, YouTube, Microsoft Excel, Google Maps, OneDrive and many others. The product has a chat functionality to help teams communicate and engage effectively and allows users to comment on pages and keep an audit trail of project activity.

4. Highfive

Highfive is a cloud-based video conferencing and collaboration solution that provides employees in businesses across various industry verticals a platform to communicate and share information with their colleagues and managers. Highfive allows organizers and presenters to wirelessly start and manage meetings from their laptops, phone or tablet and share screen with the audience in the room or remotely via Mac, Windows, Chrome OS, Linux and Android devices. Attendees can join the meeting via custom Highfive URLs, which are shared by the organizers.

5. Loom

Loom is a video recording and screen sharing solution that allows teams to communicate with ease, without wasting hours of productivity from non-productive meetings. Loom includes fast recording, screen sharing, link sharing, video editing, emoji reactions and comments, access controls, and advanced reporting. Loom generates a custom URL for every video session, which allows video owners to share links to other users. Loom’s editing tools allow users to edit, trim, and add CTAs and custom thumbnails.

6. One Chat

One Chat is an all-in-one messaging service that provides individuals and businesses with a centralized interface to communicate with users across different social accounts. It allows Mac users to communicate across WhatsApp, Slack, Instagram, Gmail, Telegram, HipChat, Discord, Facebook Messenger, Google Hangout, LinkedIn and more. Users can attach, send and receive photos, videos or files in different formats on a drag and drop interface. It also offers an iPad application, letting users receive in-app notifications, view notification badges for each messaging service, lock the application with a passcode or Touch ID, and more. It is available for free and on one-time licenses.

7. Bria

With Bria, businesses can provide their employees with the means to take business-line calls on the go and work remotely from both desktop and mobile. Additionally, features such as presence, messaging and video conferencing are available to facilitate day-to-day collaboration. Bria is ideal for businesses who have already invested in a premise-based call server and are looking for mobility, or the ability to migrate to a cloud-hosted solution. Bria Teams focuses on providing internal team or small business communications, including additional collaboration features like screen sharing and virtual meeting rooms.

8. Lifesize

Lifesize is a cloud-based collaboration solution designed to help businesses connect with their workforce and external partners. It offers audio, web and video conferencing capabilities to conduct virtual meetings and make online calls. Key features include video and audio conferencing, single sign-on, video streaming and broadcasting. Lifesize offers capabilities to conduct both on-demand and planned video meetings. With desktop, web and mobile apps available, users can initiate meetings, invite participants, share meeting links and join sessions from their desktops and mobile devices.

9. Workvivo

Workvivo is the employee communication platform designed to build natural, meaningful bonds between teams, allowing companies to reach and engage their employees. It’s your intranet, communication tool, and employee app all blended into one familiar social experience that people naturally embrace, offering companies the oversight they need while giving employees the freedom and flexibility they desire.

10. Range

Whether at home or work, Range helps businesses build and connect successful teams using comprehensive team management tools. Range alleviates the problems of team building by helping teams build team trust through expert-designed questions and understand how teammates feel with check-ins. Without the need for additional time for meetings, Range keeps teams in sync by allowing team managers to run virtual stand-ups using integrated video technology.

The team communication tools discussed above can go a long way in boosting effective team communication. Sign up and get started today.