As organizations continue to generate tons of information, the cost of searching for information can be very high. IDC data shows that the knowledge worker spends about 2.5 hours per day. That is roughly 30% of the workday, searching for information. For an organization that employs 1,000 workers, with an average yearly salary of $80,000, the cost of unproductive search is pegged at $25 million per year.
This shows how important it is for businesses to have well-organized information management and retrieval system. Any business owns different applications to manage their day-to-day activities. Each of these tools must be equipped to manage the information effectively.
For instance, an organization may use up to 5 different applications to meet its communication goals. Since each of these tools generates huge amounts of data, having an effective indexing system is mandatory for not only decreasing the chances of misfiled information but also for speeding up the storage and retrieval of information. Companies usually achieve this through a third-party tool like SharePoint. But what if the communication tool itself was capable of managing the information?
Yes. That’s why we created Clariti. It is a personal and business communication system that combines different channels of communications — Email, Chat, Document Storage, and Social Media — in one unified application. The tool also provides automatic indexing (we call it ‘context’) for all communications that are taking place inside the system. Without context, information recall becomes extremely complicated and stressful. In Clariti, all the “connected” communication history is displayed in an easy-to-navigate graphical form — Claritree!
In this blog, we will tell you how Clariti handles information storage and retrieval by automatically tagging every communication that is taking place within the tool. When we try to manually tag the files, folders, emails, chat transcripts, etc through a third-party tool, the chances for errors are more. The files can go into the wrong folders. It may become difficult to locate the right folder when we have hundreds of folders.
But in Clariti, all your communications get stored automatically, without you having to make any extra effort. When you get an email from your colleague or client in your Outlook, you can only choose to reply or forward the mail to others. You cannot use Outlook for chatting as it is only a mail management system. But in Clariti, when you receive an email, you can immediately start chatting from the email. The recipient can see the email you are talking about — without you having to forward the email! Later, both the email and chat transcripts will be saved promptly.
Alternatively, the user can initiate a group chat with a subject line instead of sending an email. This powerful feature prevents unnecessary and multiple emails. Any email or group chat can be stored as Claritree. Even if you create multiple Claritrees, they are all available under one single folder. So there is a separate folder to manage all Claritrees created so far. So when you click on any Claritree, all information pertaining to that ‘work thread’ is displayed in one single view. There is no need to refer to multiple applications to gather all information related to one particular topic.
By simplifying the ability to search, retrieve, process and archive documents, Clariti brings about enormous cost savings, enhances employee collaboration and speeds up the decision-making process. Our ultimate goal is to make any information available to the user in less than 10 seconds. Since 75% of the workforce will be millennial by 2020, they wouldn’t tolerate a tool that lacks quick search features. So Sign up with Clariti now to stop wasting time searching for information.
