Top 10 online meeting software for small businesses

5 min readDec 7, 2021

The current global pandemic has proliferated online meeting software. In these times of remote working, businesses are relying on online meeting tools (also known as web conferencing, virtual communication, virtual meeting, virtual conferencing etc) to keep their remote teams connected, motivated, engaged and keep projects on track. These virtual communication tools are helping companies to run their operations smoothly and consistently during these uncertain times. A Boston Consulting Group survey found that 75% of respondents felt like they had maintained or increased their productivity after going remote. This trend is in part due to the convenience and efficiency of the virtual conference.

Virtual communication tools reduce the need for business travel and carbon footprint due to less usage of planes, trains and cars. A study conducted by students at George Mason University found that driving to a meeting one hour away uses the equivalent electrical power of 1,000 hours of web conferencing. These virtual meeting tools are also very efficient because employees don’t need to send an email and wait for a reply wasting time. Instead, they can jump on to a call and find a quick solution, which results in quick decision making, higher employee satisfaction and retention and improved productivity.

Here is a list of 10 online meeting software that will help you to have more productive meetings and increase collaboration among your teammates.

1. Clariti

Clariti is one of the best free online meeting tools that lets you make and receive unlimited direct and group audio calls. You can also do screen sharing. You don’t have to install additional apps. You can call anybody or set up group calls without generating any meeting id or passcode. You don’t have to dial-in any number, and you can use your desktop speaker and mic for the calls. You will be notified of any missed calls through ‘Missed Call’ indicator. Along with the calls, there is an option to add call notes during or after the call and other participants can view each other’s call notes. Besides audio calling, Clariti supports all communication forms including emails, chats, social feeds, to-dos and cloud-based shared documents in one app. Clariti automatically links all related information in a TopicFolder. This eliminates the need to search for information across information silos.

2. GoToMeeting

GoToMeeting is a virtual communication tool that allows users to host an online meeting with up to 250 participants. Users can share any application on their computer in real time. GoToMeeting offers high-definition video conferencing and unlimited meetings with remote colleagues. Users can start a meeting instantly by clicking “Meet Now”, schedule a meeting in advance, or create a recurring meeting that is ready to use at any time.

3. Zoho Meeting

Zoho Meeting is a virtual communication tool using which you can host online meetings, share screen and join conferences with video collaboration in browser. The Zoho Meeting Chrome extension lets you host webinars and online meetings right from your Chrome browser without any downloads.

4. ClickMeeting

ClickMeeting is a browser-based web communication tool which brings the power of webinars to organizations of any size, from one-person firms to multinational enterprises. The web-based solution is easy to use and covers the entire webinar process from preparation to presentation, and from interaction to follow-up. With fresh, intuitive UX design and stunning audio-video quality, the ClickMeeting video conferencing app is a good choice for sharing knowledge and collaboration on the go. The software requires no installation and works on all devices and operating systems.

5. Intermedia

With Intermedia’s unified communications video conferencing service, you can host a video conference with screen sharing and have attendees join a custom URL via phone, mobile or desktop. Intermedia’s browser-based app means no downloading, so meetings start super quick and get productive fast! U

6. FaceTime

FaceTime is a proprietary videotelephony product developed by Apple Inc. FaceTime is available on supported iOS mobile devices running iOS 4 and later and Mac computers. FaceTime might soon be available on Android and windows, which means you will be able to join FaceTime calls through web browsers the way you do on Zoom, Microsoft Teams, WebEx and other video collaboration tools right now.

7. Adobe Connect

Adobe Connect is a web conferencing software solution used by companies for conducting online meetings, webinars and training sessions. The solution is for ad-hoc collaboration as well as planned online meetings. The solution enables online audio and video collaboration across devices (including mobile platforms). Participants using desktops can join meetings without installing any software.

8. Join.Me includes audio and video conferencing by phone or internet (VoIP) so you can see and hear anything in real-time. Share your screen with participants while using audio and video at the same time. You can zoom in and see the details of every discussion — even on your phone. Whether at home, at the airport, in the coffee shop — everyone can join in the conversation with Using, you can host meetings with a single tap! lets you host audio calls, video calls, and share your screen. Just one tap starts a scheduled meeting, a spontaneous meeting, or a conference call.

9. Lifesize

Lifesize has been at the forefront of video conferencing delivering high-quality technology designed to bring people together. Lifesize’s online conferencing solutions deliver unparalleled ease-to-use and superior quality for every audio, web and video conferencing use case. Lifesize combines an integrated, best-in-class cloud-based conferencing experience, with award-winning, cloud-ready meeting room systems so that you can connect to anyone, anywhere and from any device

10. HighFive

Highfive is a cloud-based software that enables video conferencing, web conferencing & screen sharing within a company. Highfive provides software packages that can be used for device-to-device communication. It requires no app downloads, pin codes, or passwords. In addition to a robust software package, Highfive can upgrade your meeting rooms with proprietary hardware that works seamlessly with Highfive’s software. Best part is that updates are made automatically via the cloud. So, you never have to worry about outdated software. During the meeting, users can share screens & project their data onto a TV. The application is available on laptops, tablets & smartphones.

Sign up for any of the above online meeting tools and reap the full benefits in terms of cost-effectiveness, scalability, and flexibility.




Clariti is a business productivity web app that brings your emails, chats, call, to-dos, & shared documents… in one app.